Community Privacy Policy
This Privacy Policy outlines how our community collects, uses, stores, and protects personal information. It is informed by the Inner Development Goals (IDGs), the Earth Charter, and the United Nations Sustainable Development Goals (SDGs). These frameworks remind us to approach privacy with respect, integrity, responsibility, and care for people and planet.
Privacy Policy
NomadAlba Ltd
Last Updated 13/11/2025
1. Introduction
NomadAlba Ltd ("we", "us", or "our") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our services, including our website, jobs board, training programmes, mentoring services, and community platform.
This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Data Controller:
BBianca Peel (Director) NomadAlba Ltd
Contact: belong@nomadalba.com
Website: www.nomadalba.com
2. Information We Collect
2.1 Information You Provide Directly
We collect information you voluntarily provide when you:
Register for our jobs board
Sign up for our services
Sign up for events
Join our WhatsApp community
Subscribe to our newsletters or mailing lists
Purchase our guides or resources
Contact us with enquiries
Complete surveys or feedback forms
This may include:
Name and contact details (email, phone number, postal address)
Employment history and CV/resume information
Professional qualifications and skills
Career goals and preferences
Demographic information (where voluntarily provided)
Payment and billing information
Communication preferences
2.2 Information Collected Automatically
When you visit our website, we may automatically collect:
IP address and browser type
Pages visited and time spent on pages
Referring website addresses
Device information
Cookies and similar tracking technologies (see Section 8)
2.3 Information from Third Parties
We may receive information from:
Employers posting jobs on our jobs board
Programme sponsors or partners
Payment processors
Social media platforms (if you interact with our content)
3. How We Use Your Information
We use your personal data for the following purposes:
3.1 Service Provision
To provide access to our jobs board and match candidates with opportunities
To deliver various services and events
To facilitate community membership and networking
To process orders and payments
To communicate about any services you've requested
3.2 Communication
To respond to your enquiries and provide customer support
To send service updates, job alerts, and relevant opportunities
To share newsletters and information about our services (with your consent)
3.3 Improvement and Development
To improve our website, services, and user experience
To understand how our services are used
To develop new offerings and features
3.4 Legal and Administrative
To comply with legal obligations
To protect our rights and prevent fraud
To maintain records for business purposes
3.5 Marketing
To send promotional materials about our services (only with your consent)
You can opt out of marketing communications at any time
4. Legal Basis for Processing
We process your personal data under the following legal bases:
Consent: When you have given clear consent for us to process your data for specific purposes (e.g., marketing emails, job alerts, event listings)
Contract: When processing is necessary to fulfil a contract with you (e.g., delivering paid programmes or services)
Legitimate Interests: When we have a legitimate business interest (e.g., improving our services, preventing fraud)
Legal Obligation: When we must comply with the law
5. Data Sharing and Disclosure
We may share your information with:
5.1 Service Providers
Third-party service providers who assist us with:
Website hosting and maintenance
Payment processing
Email communications and marketing platforms
Data analytics
Programme delivery partners (e.g., The Challenges Group for Making Work Work programmes)
5.2 Employers (Jobs Board Users)
If you apply for positions through our jobs board, we will share relevant application information with prospective employers. You control what information you include in your applications.
5.3 Legal Requirements
We may disclose your information if required by law, court order, or governmental authority, or to protect our rights, property, or safety.
5.4 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new owner.
We do not sell your personal data to third parties.
6. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy:
Jobs board registrations: Active accounts retained indefinitely unless you request deletion; inactive accounts may be deleted after 24 months
Programme participants: Records retained for 6 years for business and legal purposes
Marketing contacts: Until you unsubscribe or request deletion
Transaction records: 6 years to comply with accounting and tax regulations
Website analytics: Typically, 26 months
7. Your Rights
Under UK GDPR, you have the following rights:
7.1 Right of Access
Request a copy of the personal data we hold about you.
7.2 Right to Rectification
Request correction of inaccurate or incomplete data.
7.3 Right to Erasure
Request deletion of your personal data in certain circumstances.
7.4 Right to Restrict Processing
Request that we limit how we use your data.
7.5 Right to Data Portability
Receive your data in a structured, commonly used format.
7.6 Right to Object
Object to processing based on legitimate interests or for direct marketing purposes.
7.7 Right to Withdraw Consent
Withdraw consent at any time where we rely on consent to process your data.
To exercise any of these rights, please contact us at info@flexibleworkingscotland.co.uk
8. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to:
Remember your preferences and settings
Analyse website traffic and user behaviour
Improve website functionality
You can control cookies through your browser settings. However, disabling cookies may affect website functionality.
For detailed information about the cookies we use, please see our Cookie Policy [link if separate document exists].
9. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include:
Secure server infrastructure
Encryption of sensitive data
Regular security assessments
Access controls and authentication
Staff training on data protection
However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
10. International Data Transfers
Your data is primarily stored and processed within the United Kingdom. If in the unlikely event we do transfer data outside the UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.
11. Third-Party Links
Our website may contain links to third-party websites (such as our Facebook community). We are not responsible for the privacy practices of these external sites. Please review their privacy policies before providing any information.
12. Children's Privacy
Our services are not directed at children under 16. We do not knowingly collect personal data from children. If you believe we have collected information from a child, please contact us immediately.
13. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on our website with a new "Last Updated" date. Your continued use of our services after changes constitutes acceptance of the updated policy.
14. Contact Us
If you have questions, concerns, or complaints about this Privacy Policy or our data practices, please contact:
NomadAlba Ltd
Email: belong@nomadalba.com
15. Complaints
You have the right to lodge a complaint with the supervisory authority if you believe your data protection rights have been violated:
The Information Commissioner’s Office – Scotland
6th floor, Quartermile One
15 Lauriston Pl
Edinburgh
EH3 9EP
Telephone: 0303 123 1115
Website: www.ico.org.uk
Acknowledgment
By using our services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.
